Saving Coursework

Please remember to save information and materials for your ePortfolio prior to the end of the semester

SJSU iSchool Students:

Please remember that students are responsible for saving all information and materials that you may need for your  MLIS ePortfolio or MARA ePortfolio prior to the end of each semester.  Post-Master's Certificate students will need to save materials for the program outcomes assessment project to be completed in their final semester. Digital Assets Certificate-only students will also need to save materials for their digital portfolio competency project.

This includes but is not limited to:

a.  Collaborate Recording Information:   The School of Information strongly recommends that students maintain a list or spreadsheet of any Collaborate recordings that they may wish to use as evidence in their ePortfolio. Please be sure to keep the following information for each recording:

·         Recording URL (see guidelines below)
·         Timecode where your portion of the recording begins
·         Session name
·         Session date and time
·         If applicable, instructor’s name and course number (including section).

b.  Assignments: Students are responsible for retaining all work and documents related to submitted assignments, as well as maintaining backups of such files.

c.  Documenting group project work via screenshots or screencasts:  For courses such as INFO 202 and INFO 242, students who may wish to use their groups projects as ePortfolio evidence are encouraged to document their projects via screenshots or screencasts. Screencasts may be recorded using tools such as Blackboard Collaborate or Jing.

Access to Canvas Courses

Please note that the School of Information cannot accept any requests to “re-open” access to a course for students who didn’t save specific materials prior to the end of the semester, or who have experienced loss of their saved materials due to hard drive failure or other data loss situations.

To avoid running into problems when it comes time to work on your ePortfolio, you should:

a.  Save all materials and information that you may need for your ePortfolio prior to the end of each semester.

b.  Be sure to maintain local backups of your saved materials.

Evidentiary Items:

Examples of the types of items that could potentially be used as evidence in your ePortfolio are available on the handbook page, Examples of Evidentiary Items

Please note that this list is for illustration purposes only and is NOT intended to be an exhaustive list. MLIS students are encouraged to download the Student Success Planner  workbook to organize their ePortfolio evidence.

Guidelines for obtaining Collaborate Recording URLs:

Class Collaborate Room:  Each Canvas course is assigned a dedicated Collaborate room for the term, which may be used for class meetings, student presentations, office hours, etc.   If you need the URL for a recording of one of these meetings, access the "Collaborate Rooms" link in the Canvas course.  Under the Class Collaborate Room, typically you'll see a link labeled "List of recordings".   Click on that link to access the list of recordings.   On the list of recordings, locate the recording in question and click on the round purple "play" icon.  Then copy the resulting URL from the address bar of your web browser.  NOTE:  If there is no "List of recordings" link, please contact your course instructor for additional information on accessing recordings.

Student Collaborate Rooms:   Each Canvas course is assigned at least two dedicated Collaborate rooms for student usage.  These may be used as needed by students for various activities, such as group collaboration.   If you need the URL for a recording of one of these meetings, access the "Collaborate Rooms" link in the Canvas course.  Under the Student Collaborate Rooms, locate the room in question and click on "List of recordings".  On the list of recordings, locate the recording in question and click on the round purple "play" icon.  Then copy the resulting URL from the address bar of your web browser.  NOTE:  If there is no "List of recordings" link, please contact your course instructor for additional information on accessing recordings.