We are required by CSU policy and state law to provide accessibility for all types of multimedia, including rich media presentations created using Adobe Presenter.

This process is mandatory and so we appreciate your cooperation. If you have any questions regarding the following information, please contact Abigail Laufer.

Options

There are several options mentioned below. Which option you choose depends on how you prefer to record your lectures.

If you are someone who pre-scripts exactly (word for word) what you’re going to say, then you already have a transcript of your audio. In which case, Option #1 or Option #2 will be the easiest for you.

If you are someone who prefers to talk without a script, then you’ll need to go with Option #3.

Table of Contents:

• Option 1: Enter the transcript for each slide into the Notes field in PowerPoint.
• Option 2: Provide the transcript in a Word document.
• Option 3: Request transcription through the iSchool.

Option #1: Enter the transcript for each slide into the Notes field in Powerpoint.

1. Open your PowerPoint presentation in PowerPoint 2007. Then, select View. Under View, click on the button labeled Notes Page:
   
   
    
2. Each page in the Notes Page view will have the slide at the top of the page and a text box at the bottom of the page. Click inside the text box to begin entering the transcript for that slide:
   
   
    
3. Enter the complete transcript for that specific slide into the text box:
   
   
    
4. Repeat: Repeat this process for each slide and then save your PowerPoint presentation after you are done.
    
5. Publish in Adobe Presenter: Publish your presentation using Adobe Presenter and then upload your presentation to amazon.sjsu.edu.
   
   Important note: If you are actually re-publishing and re-uploading a presentation that you had previously published and uploaded, it is strongly recommended that you first delete the original version of the presentation on amazon.sjsu.edu prior to uploading the new version. Instructions for doing so are included below.
   
   Deletion Procedure:

• If you are uploading via the Web-based interface (eXtplorer), then you can delete the original version by right-clicking on the folder containing the presentation and selecting “Delete”:
  
  
  
  Note that you may need to click on the Show Directories button at the top if the folder containing the presentation is not being displayed.
   
• If you are uploading via SFTP (using the Tunnelier SFTP client), then you can delete the original version by right-clicking on the folder containing the presentation and selecting “Erase”:
  
  

Option #2: Provide transcript in a Word document.

For this option, you’ll need to create a Word document containing your transcript and make it available alongside your Adobe Presenter presentation.

If you choose this option, please make sure that the transcript for each slide is clearly labeled so that the student can quickly and easily tell which transcript belongs to which slide.

Option #3: Request transcription through the iSchool

With this option, the iSchool will submit your audio files for transcription through a commercial transcription service.

1. After uploading your Adobe Presenter presentation to amazon.sjsu.edu, contact Dale David and provide him with the URL for your presentation.
   
   Dale will retrieve the MP3 files from your presentation and submit them for transcription.
    
2. After the transcription process is complete, Dale will email you a number of text files.
   
   Each text file contains the transcript for one of your slides.
   
   You will be responsible for proofreading each of the files and correcting any errors (the transcribers are not subject specialists and so they may make errors when transcribing subject-specific terms or phrases).
   
   After proofreading, you’ll need to do one of the following:

• As described in Option #1 above, enter the transcript for each slide into the Notes field in PowerPoint, or
• As described in Option #2 above, provide the transcript in a Word document and make it available alongside your Adobe Presenter presentation.

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