The Icing on the Interview: A Thank You Note

Career Blog

Published: August 3, 2018 by Evelyn Hudson

Thank you notes are an essential footnote to any interview. In them, you remind your interviewer of the high points of your interview and give a lasting impression that you are a conscientious and thorough potential employee. However, writing a good thank you note is not always the easiest task. But fear not, dear reader, this post will walk you through crafting the ideal thank you note.


Start off by reminding the interviewer who you are (it is possible they interviewed many people for many positions that day). You should include your name and the position name in the very first sentence.  If you are working with a recruiter, also include the company name. Offer a summary of what you will discuss in the body of the note, namely why you are the best candidate for the job. This section should only be a few sentences. Save the important notes for the body.


This is where you can really delve into the highlights of the interview. It is good to start with a summary of the interview and focus on important points. If there is an area where you felt you shined, bring it up again. This is a great place to mention:

  • anything you forgot to say
  • further details about projects you brought up
  • ideas you have for the position
  • skills you gave examples of
  • projects that exemplify work for this position
  • past job experience that makes you the best candidate

The body can have one paragraph or two. But remember not to be too lengthy—the interviewer is likely interviewing multiple candidates and will not have time to read a long email. Short and to the point is ideal, if possible.


This is where you want to solidify that you are very interested in the position and that you are a wise choice as the new hire. Restate your qualifications and be clear that you want this position (assuming this is the case). Explain again why you are the best choice. Finish with a general statement that you are looking forward to hearing from the interviewer or something similar. End on a positive and confident note.


Do I have to send a paper thank you note? In today’s world, no. Email is the ideal way to go if you have the interviewer’s email address. (Make sure to ask for an email address before you leave the interview.) In this fast-paced world, waiting several days for regular mail could put you out of the running.

When do I send a thank you note? It is ideal to send a thank you note within 24 hours. This shows you are seriously interested in the position and ensures the interviewer remembers you when the note arrives.

How do you write thank you notes? Share your advice in the comments!

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