Conditions of Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Prerequisites

·         Must be enrolled in a graduate program in library science, public history, or related field.

·         Students must be enrolled in at least four-semester units or six quarter units for graduate students. 

·         Must be able to make a one-year commitment, during which their student status must be maintained.

·         Must be seriously considering a career in archival work.

Majors/Fields of Study

Library Science, Public History, History

Work Schedule

Flexible workdays and work hours, Monday – Friday, between 7:30AM – 5 PM. Must include a shift of 9:30-12:45 OR 12:45-4:00 at least once a week. Schedule will be finalized in coordination with the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Monday – Friday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Minimum Qualifications

• Experience with Microsoft Office software, in particular, Word and Excel.
• Ability to work both independently and with other staff.
• Good writing and research skills.
• Excellent customer service skills.

Preferred Qualifications

• Experience with historical records
• Knowledge of California history and government
• Completed coursework in information science or history
• Ability to pay close attention to detail
• Interest in a career in archives

Duties and Responsibilities

• Under direction of professional staff, students will: review records transferred from State Government entities to determine appropriateness of materials for inclusion in the State Archives collections; create indexes and catalog information for archival collections; work within the State Archives’ collection management system to input catalog information and conduct searches of the collections; conduct minimally invasive preservation work; provide in-person and remote reference services to the public.
• Depending on circumstances and after appropriate training, students may participate in preservation, digitization, or outreach projects.

Please see the Program Overview document below for more information about the objectives of this internship position.

Physical Requirements

None

Working Conditions

Work is performed in an office environment.  

Application Instructions

Apply at University Enterprises, Inc.

Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application.

Include a resume, a writing sample, a Supplemental Questions document, and two letters of recommendation.

Please see the 2025 Application Information document below for more information.

Apply by: August 31, 2025