Graduation Ceremonies Spring 2018

SJSU iSchool Virtual Convocation
Convocation Eligibility
iSchool Graduation Reception
SJSU Commencement

Congratulations graduates! In celebration of your achievements, there are two graduation ceremonies planned in spring 2017. Our school will be hosting a virtual  synchronous convocation for graduates of our master’s degree programs on Saturday, May 19, 2018 and San José State University will be hosting an onsite graduation ceremony for graduates of the entire university on Saturday, May 26, 2018.

SJSU iSchool Virtual Convocation

The School of Information hosts a virtual synchronous online convocation honoring all our school’s graduates, so that everyone will be able to join the celebration, regardless of where they live.

What does a virtual convocation look like? Graduating students, family and friends may participate in both the live synchronous convocation celebration and the virtual convocation website.

Live  Online Synchronous Celebration

Everyone is invited to attend the one-hour synchronous session on May 19, 2018, from 11 a.m.–12 p.m. Pacific Daylight Time. Dr. Sandra Hirsh will open the ceremony with a welcome address. Hirsh will be joined by guest speakers Dr. Mary Schutten, dean of the College of Applied Sciences and Arts, and our school’s invited convocation speaker. In addition, the attendees will hear from the 2017 Ken Haycock award winner.

Session Link: Will be provided at a date closer to the event.

Convocation Speaker

The Convocation speaker will be announced at a date closer to the event.

Join via Conference Call

If you experience technical difficulties or are otherwise unable to join the Collaborate session, you have the option of joining via conference call. Although this will not give you the full experience, you will still be able to hear live audio of the graduation speeches.

To join via conference call, dial the following number (toll charges will apply): 571-392-7703

When asked to enter a PIN number, enter the following: 570 377 003 482

Technical Support

If you are having problems getting connected, please review the Getting Started guide and the FAQs.  If you are still unable to connect, please contact Blackboard Collaborate Support at 1-877- 382-2293. 

Virtual Convocation Website

A special online graduation platform was built with input from students and faculty and features graduate student profiles, degree presentations, graduating student award winners, and more. Visitors can search by graduate name and post congratulatory messages.

Convocation Eligibility

Students who received notice that their graduation requirements were met and their degrees were conferred for August 2017 or December 2017 are eligible to participate in the May 2018 convocation. If spring 2018 is your last semester, and you intend to graduate in May 2018, you will only be eligible to participate in convocation if the following requirements have been met:

  1. You have been advanced to graduate candidacy (an approved candidacy form is on file).
  2. You have submitted an Application for Award of Master's Degree for May 2018 graduation (this is not the same as the candidacy form) and received email confirmation from GAPE that it was received. See instructions here: Graduation Application Process and Forms
  3. You have completed INFO 289 e-Portfolio or INFO 299 Thesis

If you will be completing your degree during the summer 2018 term and graduating in August 2018, you will not be eligible to participate in May 2018 convocation.

Please contact the SJSU iSchool student services team, with any questions about the graduation application process, qualifications, and/or eligibility. Please email Sheila Gurtu if you would like iSchool staff to know the phonetic pronunciation of your name before it is recorded on the online graduation platform.

Student Profile Photo Submission Guidelines

Follow the instructions once you begin setting up your profile, but these are basic photo guidelines for your submission:

*  A head shot of you (e.g., head and shoulders) Please no props, groups shots or full body photos.

*  Professional-looking

*  High-quality/resolution (minimum size is 260 x 173 pixels)

*  JPEG/PNG/BMP photo file (Word documents, PDFs and PowerPoint Files cannot be accepted)

*  Do not crop to alter your photo

iSchool Graduation Reception

You’re invited to attend our iSchool Graduation Reception for students on Friday, May 25, 2018 at San Jose State University, (the location to TBA), San Jose, CA, from 4:00p.m. – 5:30p.m. PDT. If you are in town for the SJSU commencement ceremony or live nearby, please plan to attend this event. It's a great opportunity to celebrate with your peers and families. There is a limit to the number of people you can invite. Graduates can invite up to 3 people to the reception.

Graduation RSVP

SJSU Commencement

San José State University (SJSU) will host a graduation ceremony on Saturday, May 27, 2018, at Spartan Stadium in San José. All graduates of the SJSU iSchool are welcome to attend the SJSU graduation ceremony. It is a very large event for graduates of the entire university. Please be advised that the names of graduating students are not called out individually. Rather, school/department names are announced and students stand. Graduates who’ve earned a master’s degree are typically hooded by a faculty member sitting in the school’s section. They do not walk across a stage to be hooded. Where to meet: The assembly area is the big lawn adjacent to Spartan Stadium on 10th Street (across the street is a track and event parking). iSchool graduates are gathered together with all other CASA grads before the ceremony. They stand on the lawn until the group is asked to start walking towards the stadium.The group will line up on the north side of Spartan Stadium and then march in when the music begins. Graduation marshals steer the group to the assigned seats for the School of Information on the football field.

For more information about the SJSU commencement, please see:


Q. When is the SJSU iSchool convocation and where will it be?
A.  The SJSU iSchool convocation is scheduled for Saturday, May 19, 2018, from 11 a.m.-12 p.m. PDT. The convocation ceremony will be held entirely online via web conferencing. The school is no longer hosting an onsite event.

Q. Can anyone attend the convocation? Does it cost money?
A. Since the event is being held online, everyone can participate in the virtual convocation ceremony regardless of where they live. The online event is free to attend. Family and friends are encouraged to post congratulatory messages on the online graduation platform.

Q. Will the virtual convocation be asynchronous? What should we expect?
A. The 2018 virtual convocation will be held live and have some asynchronous components, as well. A special online graduation platform is being designed and built with input from faculty and students. The live portion of the event will be held via web conferencing on Saturday, May 19, 2018, from 11 a.m. - 12 p.m. PDT. Session Link: to be provided at a date closer to the event.

Q. In the past, you sold tickets for guests to the convocation ceremony. Why can’t you do that again, and host an in-person event in San José?
A. The ticket price (typically around $25 per person) covered only a small fraction of the total event cost. We want convocation to be an inclusive event, and we’ve heard from previous graduates that some family and friends couldn’t attend due to cost. Increasing the ticket price is not a viable option.

Q. Don’t our student fees cover convocation?
A. Regular Session fees cannot be used for convocation, and we do not think it is fair to increase Special Session fees in order to cover expenses associated with an onsite convocation that is attended by a small percentage of graduates. We have worked hard to keep our school's fees down in comparison to many other library and information science programs (there has been no Special Session fee increase since 2010). In addition, the university does not provide money to support school/department convocation ceremonies, since it organizes a university-wide commencement ceremony.

Q. How can graduating students preview and/or edit their online convocation profile? Is the complete profile, including the questions, viewable online?
A. If someone wishes to edit their profile after they have submitted it then they should contact Rhonda Dahlgren at: All answers to the questions will be viewable. You do not have to answer all of the questions. You also do not have to upload a picture if you choose not to include one.

Q. How will we log in to the virtual ceremony, what technical requirements should we prepare, is it a Collaborate link only?
A. The live session is being held via Collaborate. It is the same procedures as for classes or webcasts. The link will be sent closer to the time and also posted on the School web site.

Q. Will we be able to see each other, i.e. video conference?
A. We will have video turned on for the speakers only. The convocation web site will show pictures of the graduates, if graduates have shared a photo on their profile.

Q. How many graduating students in total are there for the iSchool in August 2017, December 2017 and May 2018, including those who do not fill out an online profile?
A. We will have approximately 510 graduates.

Q. Will iSchool faculty hood graduates at the 5/26 SJSU Commencement or the 5/25 iSchool Graduate reception?
A. Yes, faculty will be at the SJSU commencement to hood graduates. The Graduate reception is a social gathering and not a place for hooding.

Q. Will the graduate profile website be linked somehow to the May 19th Blackboard Collaborate ceremony? If I abstain from completing a profile will iSchool still announce my name and show a profile picture of me?
A. The Collaborate link will be available from the convocation page, but the convocation page will not be available from the Collaborate session.  If students do not submit profiles, we will not announce their names or share a profile. Only those who submit profiles will be included.

Q. Will the graduate profile website be searchable on the web, i.e. a permanent part of our online identity?
A. The short answer is yes. The virtual convocation website is really no different than previous years' programs and web pages that list all the graduates’ names. For example, see this page from a past year:

Q. Will our profile statements and family friends’ comments be the property of iSchool or the student? And can it be deleted by the student after graduation?
A. We do plan to keep the virtual convocation up and open as a celebration of graduates. If a graduate wished to have their profile removed we would, of course, honor that.

Q. Will students who graduate with honors be recognized? Do they need to do anything special for the virtual ceremony?
A. There are no honors for graduate students at SJSU. We do have graduating student awards. For those who receive these awards, it will be noted in their profile. Only the student who was awarded the Haycock Award will speak at convocation.

Q. Will any faculty speak or otherwise participate in the virtual ceremony?
A. Only our Director Dr. Sandy Hirsh will speak at convocation, but all full time faculty will be in attendance (this would be the same at an on-site convocation).