Recordings

Overview

Save and Share Zoom Recordings

Record a Meeting

As the “Host” you will be able to record the meeting by clicking the “Record” button in the meeting toolbar. However, if you join someone else’s meeting, you will need permission to use the “Record” button. The host can grant permission by clicking “More” next to a participant’s name on the participant list and selecting the “Allow recording” option.

Access Your Recordings

Recordings made in student rooms will be downloaded to the Host’s computer. By default, all recordings will be placed in a Zoom folder found in the following file path on these devices:

  • PC: C:\Users\User Name\Documents\Zoom
  • Mac: /Users/User Name/Documents/Zoom

Recordings made in faculty rooms can be downloaded locally and/or to the Cloud. Each recording can be kept or shared. To share a recording stored on the Host’s computer, upload the file to a streaming service such as Panopto, and then share the URL link with others. See details below. 

Use the File Explorer (Windows) or the Finder (Mac) to locate your recording file. A list of different formats will be provided. Click the format you wish to see or hear. The mp4 is a video file which includes all audio, video and shared screen content.

 

Share Your Recording

At SJSU, all Zoom recordings to the cloud are automatically migrated to SJSU’s Panopto account and deleted from Zoom. Faculty and staff can save and share recordings using Panopto’s cloud storage. Any faculty that records lectures in Zoom, however, must migrate those recording from SJSU’s Panopto account to the iSchool’s Panopto account. This is an iSchool policy for any recordings that are meant to be preserved long term.

Students can share their recordings with others by using a cloud storage tool such as Google Drive (or to a free streaming service such as YouTube). SJSU students have unlimited storage available in their Google Drive accounts. The steps below outline the process of how to upload a recording to Google Drive and share it with others.
 

1. Locate the recording on your computer. (If necessary, refer to the preceding section of this page).

 

2. Create a “Zoom” folder in Google Drive. In the top-left corner, click New. Next, choose Folder.

 

3. Drag or upload the Zoom file stored on the computer into the new Google Drive folder.

 

4. To share the recording, click to select the file (1) and then click the button that looks like a person (2). Type the email address (3) of each person with whom you wish to share the link.

 

5. If you wish to share the link with more than just a few people, you can select the option to Copy link (1). The default setting for this option is to allow anyone at SJSU to view the file (2).
If you wish to allow access to people who use non-SJSU accounts, click  Anyone with the link, this allow access to anyone who has the URL for the file. 

 

6. Click Done save your selection.

How to Migrate Your Zoom Recordings to iSchool Panopto

1. Use your SJSUOne credentials and log into SJSU Panopto site here: https://sjsu.hosted.panopto.com/

2. Click on My Folder in the left hand menu, and then click on the My Recordings Folder. 

3. Make any needed edits before exporting the MP4 file. Hover your mouse over the video and click the share icon, then click the outputs tab.  Select type and quality, then click on the download option.

4. Login to the iSchool Panopto account here – https://sjsu-ischool.hosted.panopto.com/ 

5. Click on My Folder in the left hand menu. (You can create subfolders for different classes or kinds of videos if you want.) Then click the Create button in the upper left corner. 

6. Use Upload Media option to upload the MP4 video file you just downloaded from the SJSU Panopto site:

7. Once your videos are finished processing you are able to make additional edits like changing the sharing permissions and requesting captions.  Public/Unlisted is recommended.

8. Click on Captions to order captions. NOTE: If you’ve just uploaded the video, you will NOT see the option to request captioning until the automatic speech recognition is finished processing.

SJSU Panopto Folder Restrictions

You may want to double check your SJSU Panopto Account to confirm your folder restrictions are set so that any recordings you inadvertently leave there can’t be viewed by anyone.  While you can leave your videos in SJSU Panopto account, you will eventually get emails reminding you to delete old recordings. (See the CSU Virtual Learning Student Privacy Rights.)

 

To restrict visibility of your recordings, go to My Folder and click on the Meeting Recordings Folder.

Then, click the cog wheel to edit:

Click on Share to confirm your Meetings Recordings folder has inherited the restrictions from your My Folder. If needed you can click Change:

When you click Change you can set this to restricted. In the case below, my folder is restricted. So all Zoom recordings that end up here are not visible to others at SJSU.

Additional Resources

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